Is Your Colocation Provider HIPAA Compliant?

Posted by CoreSpace Admin on Apr 15, 2016 02:11:07 PM
Is Your Colocation Provider HIPAA Compliant?

Is your colocation provider HIPAA compliant?

Nowadays, many healthcare organizations rely on colocation—that is, housing devices and servers in a dedicated, professional data center. And they trust colocation services to watch over their precious data. But to protect patients and protect their own reputation and interests, it’s absolutely vital that a colocation provider is HIPAA compliant.

Healthcare decision makers are not in the business of building data centers, as their focus and primary concerns are quality of care issues. Yet, the selection of a colocation provider directly affects their ability to be successful in achieving cost savings and operational gains. When it comes to colocation, hosting and cloud services, it is essential to understand how your partner approaches HIPAA compliance. Regardless of the ever-changing IT world, HIPAA regulations will always become more challenging.

Finding out whether your colocation provider is HIPAA compliant

Of course, all these benefits are useless if your colocation provider fails to safeguard the electronic protected health information. Just as in a provider’s facility, a data center is also required to have the same level of physical and technical security, risk analysis and continuous due diligence. The smartest thing to do is to pick a provider with policies and procedures in line with the HITECH Act’s requirements.

Patients are trusting you with their privacy – and the fines for non-compliance can be staggering – so you’re not just going to take your colocation provider’s word that they’re totally compliant. The best case scenario is working with a data center that has already invested in an independently conducted HIPAA risk assessment. Ask the data center for a copy of this report. Note the date—make sure it was completed recently. Not only will having this report in hand provide peace of mind, it will also save you money if you don’t have to pay for an independent investigation yourself.

Other ways to safeguard patients and your own organization include:

  •       Ask for evidence that the data center entity is HIPAA compliant.
  •       Does your colocation provider balk at letting you send in your own auditors? If so, watch out.
  •       Ask them to sign a Business Associate Agreement, which spells out exactly how they will protect patient health information, and what they will do in case of a security breach. If they won’t, you can’t do business with them.
  •       The colocation provider should guarantee that 100 percent of your data will be available to you 100 percent of the time.
  •       They should also comply with SSAE 16 Type II standards, and, if your patients will be paying bills online, your colocation provider should also meet all payment card information security standards.

Benefits of Colocation

How can your organization benefit from HIPAA compliant Colocation? Aside from avoiding costly potential HIPAA violations, you can be sure your health information stays secure. More importantly, your data is always available for private access whenever you or your patients need it, as regulated by the HITECH Act. You can spend more time worrying about the health of patients, and less time worrying about the health of your IT infrastructure.                                                                                                                                                                                            

Colocation provides greater bandwidth, economy of scale and a more advanced infrastructure than most companies could ever achieve if housing and caring for all their own data. Companies are also much more resilient after setbacks, such as natural disasters or malicious attacks, when data is securely stored offsite. The time and cost savings for this type of cleanup is immense if a good colocation provider has been safeguarding the data.

Other benefits include:

  • Save capital costs by outsourcing IT infrastructure instead of building your own data center
  • HIPAA data privacy requirements with SSAE 16, and HIPAA compliant data centers.
  • Primary support directly from certified technical team.
  • HIPAA compliant colocation with high availability power and offsite backup options.
  • HIPAA compliant managed dedicated servers with fully managed services.
  • HIPAA compliant clouds with fully managed services.
  • Other managed services including 24×7 monitoring, operating system upgrades and complete management of any server issue that might arise

The Core Space Advantage

CoreSpace specializes in working with HIPAA colocation customers to comprehensively ensure compliance, well beyond just the data center. We don’t just meet the basics. CoreSpace strives and exceeds  the most stringent compliance requirements set forth by HIPAA. CoreSpace understands that compliance is important, but also difficult and time consuming which is why our team of HIPAA experts works with customers to build solutions that work in the context of the business they are operating.

Our colocation facilities were designed and engineered with the most advanced systems, security and infrastructure in the industry to ensure the confidentiality, availability and integrity of our customers’ computing infrastructure and sensitive data.

At CoreSpace, we’re highly experienced in HIPAA compliance and protecting sensitive data. Our long list of physical and technical safeguards keep health information as private as it should be. Our clients know that if their data is housed in our center, they will have the best solution for mitigating both natural and manmade disasters.

Please call us today. Our sales representatives are all fluent in HIPAA compliance and would love to talk to you about your business’ needs.